The best free invoicing software in 2023

 

Getting paid is great, but sending invoices can be painful. You have to itemize charges, add taxes, track who paid, and chase down clients who don't pay. It's time-consuming, and it's definitely not why you got into your business in the first place.

Free invoicing software makes the billing process a whole lot easier. With the click of a few buttons, you can create client profiles, add payment options, include expenses, and even add your logo. Tap a few more buttons to deliver that invoice to your client's inbox.

And with so many great free invoicing tools out there today, you can streamline the process without any upfront investment. To help you avoid analysis paralysis, I researched more than 45 free invoicing apps and spent several days testing the top 25 contenders. Here's what I found. @ read more thedelightbeauty

The best free invoicing software

What makes the best free billing software?

How we evaluate and test apps

All of our best apps roundups are in black and white by humans who've spent much of their careers using, testing, and writing about software. We spend dozens of hours researching and testing apps, using each app as it's intended to be used and gaging it against the criteria we set for the category. We're never remunerated for placement in our articles from any app or for links to any site—we value the trust readers put in us to offer authentic evaluations of the classes and apps we review. For more details on our process, read the full neglected of how we select apps to feature on the Zapier blog.

There's no one perfect solution when it comes to the best free invoicing tools. That's because every business is different—a freelance SEO consultant, for example, needs different features than a business coach.

To find the best platforms, I signed up for a free version of each and tested it by creating and customizing a few invoices, adding new clients, digging into the report settings, and testing any automation features. As I tested, I considered:

Value of the free plan. Not all free plans are worth it. Some "free" plans are just lead magnets to get you to sign up for a paid plan. All the invoicing tools on this list offer a solid suite of features for free.

Ability to tailor invoices. Branding is what sets your business apart. Customizing your invoice to add brand colors and logos also helps your clients know your invoice is legitimate. I tested all the customization geographies for each of these invoice tools. @ read more beautycrazepro

Reporting tools. Knowing where your money is going is crucial to successively a successful business. I looked for invoicing tools that offer robust reporting features, so you can see where you stand.

Recurring billing. Whether you have a subscription-based company or use retainers, being able to bill automatically can save you tons of time. I looked precisely for tools that offer this feature whenever possible.

If you only send one or two invoices a month, you might not need the bells and whistles of a complete platform. In that case, you can use this invoice stencil in Google Docs and just email it off when it's ready.

Another important thing to note: all online payments require the use of a payment gateway—a service that processes card and bank payments. So even though the invoicing software itself is free to use, all of the apps charge payment dispensation and transaction fees for accepting payments. Those fees are routinely deducted from any payment you receive. @ read more fortunetextile

Some of the tools below—like PayPal and Stripe—are payment gateways. Others use third-party payment gateways to process payments. For charging apps that are also payment gateways, I've listed the applicable fees. For those that use third-party payment gateways, the fees are typically subject to the terms of the payment gateway you use to accept payments.

Note: Quoted payment processing and business fees apply only to payments sent to and received from individuals within the United States. Worldwide fees may vary by both provider and location.

What about invoice generators?

There are a zillion one-off "invoice generators" out there—tools where you plug in some information and it spits out an invoice—but I don't recommend them. @ read more businesstextiletech

Invoice generators offer short-term speed in exchange for a general lack of customizability, tracking, and long-term convenience. They also don't offer any way to accept payments—meaning you'll need to use a third-party payment gateway like PayPal or Stripe (which offer their own free invoicing features already) on top of it. Plus, many of the tools below are so simple and user-friendly, there's just no reason you should have to accept those trade-offs—even if your invoicing needs are infrequent.

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